New Position Available: Admin Assistant

Job Title:
Admin Assistant

Department:
Finance Team

Location:
Houghton Estate, Johannesburg

Reporting to:
Financial Accountant

Overview:
Pinewood SA is looking for a self-driven Admin Assistant to assist the financial accountant in the finance functions of the business and all other administrative tasks.

Job Role:

Accountant duties/tasks of which would include but not be limited to:

  • Raising of Purchase orders for flights and accommodation and all other suppliers, and uploading of creditors invoices
  • Ad hoc reporting for the various departments
  • Receptionist duties (Answering, screening and forwarding telephone calls, maintaining reception area, receiving, announcing and directing visitors, taking and forwarding messages accurately, updating and maintaining internal contact lists)
  • Maintaining all filing requirements for the company
  • Monitor, control and order office supplies ensuring smooth running of the office
  • Arranging courier services in the most cost-effective manner
  • Maintaining office equipment and reporting malfunction
  • Making travel arrangements which includes booking flights within a certain budget, arranging car hire and accommodation for all staff
  • Setting up and arranging refreshments for classroom training at the Johannesburg offices
  • Managing petty cash
  • Debtors follow ups
  • Managing the cleaner, ensuring all cleaning duties have been done

Inherent Requirements of the Job:

  • Must fit the culture and Values of Pinewood SA
  • Functional Skills & Experience (At least 1 years’ experience)
  • High Computer literacy – Proficient in MS Office – with excellent skills in MS Excel
  • Good Organization skills
  • Excellent communication skills (both verbal and written)
  • Shows great initiative, and attention to detail
  • Can handle pressure that comes with reporting and making deadlines with accurate figures, on time, every time

Applications

Applications must be sent to recruitment@pinewoodsa.co.za with “Admin Assistant” placed in the Subject line.
Applications must be by way of Curriculum Vitae, which must not be longer than 3 pages, with a brief covering letter.

Call us on 021 468 5902 or Email us