Job Title: Admin Assistant

Department: Finance Team

Location: Woodstock, Cape Town

Reporting to: Financial Accountant

Overview:
Pinewood SA is looking for a self-driven Admin Assistant to assist the financial accountant in the finance functions of the business and all other administrative tasks.

Job Role:
Accountant duties/tasks of which would include but not be limited to:

• Raising of Purchase orders for flights and accommodation and uploading of creditors invoices
  Ad hoc reporting to the various departments
• Receptionist duties (Answering, screening and forwarding telephone calls, maintaining reception area, Receiving, announcing and directing visitors, taking and forwarding messages accurately, Updating and maintaining internal contact lists)
• Maintaining all filing requirements for the company
• Monitor, control and order office supplies ensuring smooth running of the office
• Arranging courier services in the most cost effective manner
• Maintaining office equipment and reporting malfunction
• Making travel arrangements which includes booking flights within a certain budget, arranging car hire and accommodation for all staff
• Setting up and arranging refreshments for classroom training at the Cape Town offices
• Managing petty cash
• Managing the cleaner, ensuring all cleaning duties have been done
• Debtors follow-ups

Inherent Requirements of the Job:

• Must fit the culture and Values of Pinewood SA
• Functional Skills & Experience (At least 1 years’ experience)
• High Computer literacy – Proficient in MS Office – with excellent skills in MS Excel
• Good Organization skills
• Excellent communication skills (both verbal and written)
• Shows great initiative, and attention to detail
• Can handle pressure that comes with reporting and making deadlines with accurate figures, on time, every time

Applications
Applications must be sent to recruitment@pinewoodsa.co.za with “Admin Assistant” placed in the Subject line. Applications must be by way of Curriculum Vitae, which must not be longer than 3 pages, with a brief covering letter.