Accounts Management Toolkit

Course Title: Accounts Management Toolkit
Module: Accounts

This course focuses on the areas of the Pinewood DMS Accounts processes that are most frequently utilised by the senior Accounts team members within a dealership. The course will cover (at a high level) the more in-depth areas within a dealership.

Course Content:
Items covered in the course:
1. System Imports – understanding the various imports available in Pinewood DMS and how to use them, these are the following Sales Ledger, Purchase Ledger, Journals, Fixed Assets, Budgets.
2. Scenario analysis for Journals – understanding when to use certain journals in various Pinewood DMS processes.
3. Nominal Ledger review – understanding how to load new codes and Categories, allocating/ de-allocating accounts, setting default Codes for purchase ledger accounts and how to process internal charges.
4. VAT Analysis – understanding where items post on the report and how to reconcile back to applicable nominal accounts.
5. Open Item Accounts – review of open item accounts and situations in which they are applicable (report vs NL postings).
6. System Admin – Understanding the administrator process of adding users and maintaining access levels P&L Permissions
7. Understanding the balance sheet reconciliation process in particular how to reconcile the following:
– Sales/ Purchase Ledger
– Parts valuation
– Sublet valuation
– Vehicle stock
8. Data Point – review and understanding of the available reports.
9. Management Reports – understanding the management reporting process, using the trial balance and DataPoint data – we will compile a simple Parts general Management report.
10. Parameter Review – Review all the parameters that sit outside of the administration module and their applicability.

Course Outcomes:
Having attended this course, delegates will be able to:
1. Understand accounting processes more thoroughly.
2. Use different/ quicker processes to do certain processes, i.e. importing.
3. Understand which journal to do in which scenarios.
4. Understand how to make changes to various set-ups, if needed.
5. Have a thorough understanding of what is required to be done when completing month-end balance sheet reconciliations, and how to investigate differences.
6. Know how to compile management reports for departments should there be a need.

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