Author: Pinewood SA | Pinewood DMS

Author: Pinewood SA

How to boost your dealerships bottom line?

Many popular car brands are experiencing stock level problems due to a global shortage of semiconductors and other supply chain disruptions.

With the inventory shortages, resulting in supply chain disruptions, dealers are being forced to adapt.

Here are our top three ways to work around these disruptions and boost your dealership’s bottom line.

Act on opportunities from data-rich reports

Whether managing one or multiple branches, leaders want visibility. A DMS should show how every branch and team performs, with useful reports to indicate where opportunities lie.

Many of our partners have adapted their processes and found new ways to boost revenue based on the insights in Pinewood DMS. Dealers must identify and respond to market changes that affect margins, efficiency, and ultimately profits.

Many groups have refocused their efforts on used sales to facilitate the rising demand and have encouraged Aftersales teams to upsell work during vehicle health checks.

Embrace digitalisation or get forced into the slow lane

Customers demand flexibility, so dealers should aim to improve their service offering both online and in-store. A digitally-focused DMS will optimise the omnichannel experience – catering to customer expectations of today.

Digitalising traditional dealer processes helps to streamline workflows and boost convenience – positively impacting the bottom line. Most leading systems have digital tools available, from accepting eSignatures and storing documents digitally.

In the workshop, Technicians are encouraged to make use of mobile apps – often faster and more efficient than working from a PC. With Pinewood’s Tech+ app, Technicians can send a VHC video to the customer straight from the ramp, add write-up notes to job cards, and immediately see if a customer approves recommended work. Dealers are boosting productivity and workshop revenue as a direct result.

Don’t complicate it. Choose a DMS which has the tools you need built-in

Switching between multiple systems can be costly, difficult to maintain, and a barrier to productivity. Therefore, its key dealers invest in a DMS that will leverage their business – with the tools they value and rely upon, built-in.

With so many factors influencing the bottom line, businesses need complete visibility and control, to help identify and action profit opportunities. Choosing the right DMS is essential – dealers must be sure they’re equipped with the data and tools they need to succeed.

To find out more about Pinewood DMS or to book a consultant to visit your dealership, please complete the below form.

In order to provide you the content requested, we need to store and process your personal data. If you consent to us storing your personal data for this purpose, please tick the checkbox above.

BI Developer

Department: Partner Support Services Team

Location: Woodstock, Cape Town

Reporting to: Partner Support Services & Product Manager

Overview:

The successful candidate is an experienced Business Intelligence Developer who demonstrates in-depth knowledge and understanding of data warehousing, Power BI and is also capable of understanding and analysing business requirements. This person must be open-minded, creative, flexible, and prepared to work in a very dynamic, innovative environment. Provides technical and functional assistance in identifying, evaluating, and developing systems, solutions, procedures, reporting, and analysis tools to meet business intelligence requirements. Candidates should have experience with a deep understanding of ETL, Data Visualization, Data Modelling, Database design and performance tuning.

Job Role:

The BI Developer’s duties/tasks would include but are not be limited to:

  1. Assist in designing, researching, and analysing internal processes that will ultimately aid in the fluid delivery of reports to the customer;
  2. Work closely with clients and key decision-makers to turn data into critical information and knowledge that can be used to make sound business decisions;
  3. Design and build data models to improve analysis capabilities;
  4. Develop reports, visualizations, and custom extracts using PowerBI & other business intelligence tools;
  5. Review reports to improve accuracy, functionality, and consistency through the execution of BI validation processes and procedures;
  6. Training end-users on new reports and dashboards;
  7. Provide operational support, bug fixes, and performance enhancements of the reports and dashboards;
  8. Develop and update technical documents;
  9. Provide estimates, project and deliverable status, and communicate to the project manager;
  10. Research business problems and create models that help analyze business problems and depict trends in the industry.
  11. Evaluating changes and updates to source production systems and implementing necessary changes where applicable.

Inherent Requirements of the Job:

  1. Relevant 3-year IT Degree/Diploma
  2. Proven experience as a BI developer (minimum 4 years’ experience)
  3. Experience with SSMS, SSRS, SSIS, Power BI Desktop / Service, Power Pivot, Power query.
  4. Experience with data warehouse architecture and data modelling for reporting and analytics purposes.
  5. Data model design, optimisation and query using DAX & SSIS design and development of ETL workflows
  6. In-depth understanding of database management systems, online analytical processing (OLAP) and ETL (Extract, transform, load) framework
  7. Self-starter with the ability to multitask and meet deadlines in a dynamic work environment.
  8. Must perform with a high level of accuracy and attention to detail.
  9. Strong analytical and problem solving skills.
  10. Capable of strategic thinking and innovation.
  11. Excellent communication skills both written and verbal and have the ability to present complex information concisely to a variety of audiences.
  12. Effectively able to interact with multiple customers.
  13. Be a person that takes ownership of and pride in your work.

Applications:

To apply, simply click on this ‘Apply for position‘ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

Business Development Administrator

Overview:

This role plays a pivotal role in assisting and supporting all aspects of the Business Development portfolio in a marketing leading and innovative Dealer Management System company, and will be instrumental in its efficiency and administrative success.

Job Role:

The duties/tasks of the BDA function will include but not be limited to:

  1. Assistance with the development and maintenance of BD portfolio operating policies and procedures.
  2. Development, oversight and involvement-in, all administrative tasks and processes within the BD portfolio, including but not limited to: preparation of information, proposals, quotations, presentations, contracts, reporting. (This task includes competently fulfilling all required administrative duties).
  3. Assisting and supporting various BD portfolio projects and contributing toward their successful delivery.
  4. Compiling and analysing BD portfolio data and information and using it to create useful reports on BD activities, opportunities, customers, and industry trends, which can then be presented to the Management team and used to develop business plans.
  5. Ensuring a strong working knowledge of the BD portfolio and how each area integrate with one another, and the role of the BD portfolio within the larger business; activities that will assist in this will include but not be limited to:
    1. Attending the various team meetings, within which any areas of assistance, streamlining and improved efficiencies should be identified, and viable solutions proposed.
    2. Actively track the activities of each portfolio through their various dashboards and projects.
    3. Assisting with any tasks (administrative or other), as and when required.
  1. To successfully work together with all business departments and ensure that the BD portfolio’s activities support a successful working relationship with these departments.
  2. Participation in relevant BD portfolio meetings, all whilst driving portfolio systems, operating policies and procedures.
  3. Manage and complete a variety of weekly/ monthly reconciliations and reports.
  4. Liaising with customers, prospective customers, and manufacturers, as and when required – including online engagement through the online tools available to the business.
  5. Maintain strong relationships with customers, managers, staff, suppliers, and develop new relationships when the opportunities present themselves.
  6. Assistance with marketing activities (in conjunction with the Marketing Co-ordinator).
  7. Maintaining the Company’s internal activity and business software system; ensuring it is updated, correct and allows for the Company to measure key metrics.
  8. Ensuring knowledge of the Business’s Software Systems are at a sufficient level to carry out the duties required.
  9. To represent the Business professionally always.
  10. Exploring and driving the concept of internal change needing to be faster than the external rate of change in the market.
  11. Being driven by the principle of accountability.
  12. Travelling within South Africa and any other Country to successfully fulfil the outputs of this role.

Inherent Requirements of the Job:

  1. Relevant tertiary education (i.e. Bachelors degree in the field of Business Administration, Business Operations, Business Development, Marketing)
  2. High proficiency level in MS Office – with strong skills in Powerpoint, Outlook, Word, Excel
  3. Strong relationship management, administration, time-management, and organisational skills
  4. High level of professional communication skills (both verbal and written)
  5. Ability to work on multiple tasks or projects at once and to deliver to deadlines
  6. High level of professional communication skills (both verbal and written)
  7. Ability to work independently and as part of a team
  8. Ability to innovate and drive innovation within a team
  9. Solution and initiative driven
  10. Desire to continuously improve oneself, the team, and the position

Applications:

To apply, simply click on this ‘Apply for position‘ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

Partner Support Services Agent

Job Title: Partner Support Services Agent
Department: Partner Support Services (“PSS”)
Location: Woodstock, Cape Town / Rosebank, Johannesburg
Reporting to: Partner Support Services Manager
Level: Junior

Overview:

This position will form part of the Partner Support Services Team; a multi-skilled team of competent and efficient agents that are ultimately responsible for supporting the implementation, training, and support of a market leading Dealer Management System. The role will require a focus on becoming a specialist in the modules of the system, with the ability to learn how to advise on and setup a dealership. This position will be filled by a junior employee, with the objective of growing in knowledge and experience over a period of time, allowing for over-achievement on all the below listed duties/ tasks.

Job Role:

The duties/ tasks of the PSS Agent function will include but is not limited to:

1. Developing knowledge of the Business’s Dealer Management System (DMS) and ensuring this knowledge is at a sufficient level to carry out the duties required.
2. Supporting end-users on system queries (fielded through a variety of channels, including emails, telephone, live chat), and ensuring all queries are correctly logged and actioned within required SLA’s, and adequate resolutions are provided. [The primary duty/ task that will assist with the development of knowledge allowing for the development into fulfilling the other listed duties/ tasks]
3. Conducting on-site/ off-site/ online training and consulting to dealerships/ end-users around the various modules of the DMS, ensuring better system utilisation by the dealerships/ end-users.
4. Assistance with the implementation and setup of new dealership projects.
5. To professionally represent the Business at all times with customers.
6. To successfully work together within the PSS Team all other departments within the Business.
7. Ensuring knowledge of the Business’s Software Systems are at an excellent level to carry out the duties required;
8. Travelling within South Africa and any other Country to successfully fulfil the outputs of this role.

Note: This job description is not intended to be all-inclusive. The successful candidate may be required to perform other related duties to meet the ongoing needs of the business.

Inherent Requirements of the Job:

1. Relevant tertiary education, preferably a Bcom degree majoring in Finance, Supply Chain Management, Business Management, Information Systems or Accounting.
2. At least 18 months experience within a Dealership and/or Motor Industry Experience.
3. High proficiency in business operating systems (i.e. MS Office (with advanced Excel skills).
4. Strong relationship management, administration, time-management, and organisational skills.
5. High level of professional communication skills (both verbal and written).
6. Ability to work within and contribute toward a high-performance team environment.
7. Ability to innovate and drive innovation within the team.
8. Solution and initiative driven.
9. Alignment to the values of the business.
10. Ability to work on multiple tasks or projects at once and to deliver to reasonable deadlines.
11. Desire to continuously improve the team, oneself, and the position.
12. Valid Driver’s licence with your own reliable transport.
13. Working knowledge of the Motor Industry (advantageous).

Applications:

To apply, simply click on this ‘Apply for position‘ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

Beat the supply shortages and boost revenue

There’s never been a more crucial time to focus on used stock. In fact, for multi-branch businesses, the current new vehicle shortages, and surging market value of used cars, presents a golden opportunity – if retailers have the tools to tap in. Pinewood DMS is focused on maximising profits group-wide, allowing leaders to handle used stock as efficiently as possible.

Keith Magill, COO at Pinewood DMS SA explains:

“With the current state of the used vehicle market, our customers have a powerful tool at their disposal in the Pinewood DMS – with the various built-in tools, dealerships (especially dealer groups), have the ability to view live used vehicle stock (including: pricing, margin, group days in stock, location history, vehicles on customer order, to name a few key areas), ensuring such stock is seamlessly marketed on the internet, track activity on such stock, and manage trade-in activity (including what has been purchased by date range and of such purchases what has been sold. It is critical to ensure dealerships have a strong used vehicle purchase and sales strategy, which should combine the digital tools available and the operational activity within the dealerships that can not only ensure good stock levels, but make sure they are purchasing the right stock and know how to address any lost trade-in’s.”

Having a system with a single point of control, managers can identify where process improvements are needed, benchmark their best-performing sites, and ensure all branches are turning over vehicles at a competitive margin.

John Trollip, Managing Director at Fuzion Motor Group says:

“Our Group is very focused on looking after our customers from the sale to the end of the journey. Pinewood DMS has assisted us in managing that relationship and offering services relevant to the customer at the right time in the cycle.”

Fuelled by the lockdown restrictions, car buyers now have more choice than ever – able to research and buy online, in-store, or a mix of the two. Failure to efficiently prepare and list stock online could result in losing customers and dealers need to be supported by a DMS which can leverage the business. With a live, accurate view of stock, dealers using Pinewood DMS can publish professional stock ads online in seconds, straight from their mobile devices.

Tracking the performance of multiple branches is key. Comparing vital metrics such as preparation efficacy, true days in stock, and profit margins, enables leaders to analyse performance and act on insights from their best-performing branches.

Magill explains:

“With an all-in-one system like Pinewood DMS, it’s easy for leaders to make the important business decisions and analyse trends across every site. Pinewood dealers can quickly retrieve accurate data from the DMS, allowing them to understand the activity in their used vehicle departments, allowing them to ultimately drive profit maximisation.”

Ultimately, there is a considerable profit opportunity in the used vehicle market. Groups can significantly maximise revenue and results by efficiently managing stock. Taking a holistic approach can result in a big win, driving results.

Pinewood DMS provides all the tools large-scale businesses need to excel.

To find out how your business could benefit, please complete the below form.

In order to provide you the content requested, we need to store and process your personal data. If you consent to us storing your personal data for this purpose, please tick the checkbox above.

New Business Sales Executive

Job Title:  New Business Sales Executive

Location: Johannesburg or Cape Town Office

Overview: This position will be instrumental in ensuring the business’s objectives are met in terms of new business growth and effectively communicating to the industry that we are the DMS Partner of choice.

Job Role:

The duties/tasks of the New Business Sales Manager function will include but not be limited to:

  1. Driving and developing New Business Sales policies and procedures.
  2. Through the professional execution of various selling activities, driving:
    • New Business Growth – ensure the Business’s business growth objectives are realised in terms of new Pinewood DMS Partners through active prospecting activities, fact-finds, introductory presentations, system demonstrations, preparing and presenting a proposal, and ultimately the successful conclusion of customer contracts;
    • Ongoing industry, country and competitor analysis – in order to ascertain new business opportunities and to proactively act on these opportunities;
    • Maintenance and updating of the Business’s Prospective Customer Database;
    • New Business Marketing – in conjunction with the Business’s Marketing Co-ordinator;
    • Excellent Customer Service – ensure new and existing customers are on the receiving end of excellent customer service, allowing the Business to successfully implement referral programmes in support of gaining new customers;
    • OEM knowledge – developing and maintaining a strong understanding of the OEM’s within our markets and the relevant integrations with each.
  3.  Participation in weekly New Business and Marketing meetings which will include report backs on all required New Business activity and progress.
  4. Participate in the development of annual Financial Budgets and business targets, and assume responsibility for the overachievement of such budgets and targets relating to the New Business Sales portfolio.
  5. To professionally represent the Business at all times with customers and potential customers.
  6. To successfully work together with all other departments within Pinewood SA and ensure that the New Business Sales activities support a successful working relationship with these departments.
  7. Management of the Company’s internal New Business Sales internal activity system/ tool to ensure it is timeously updated, accurate and allows the business to measure key New Business metrics at any point in time.
  8. Ensuring knowledge of the Business’s Software Systems are at a sufficient level to carry out the duties required.
  9. Being driven by the principle of accountability.
  10. Travelling within South Africa and any other African Country to successfully fulfil the outputs of this role.

Inherent Requirements of the Job:

  1. Relevant tertiary education or equivalent experience (i.e. in the fields of New Business Development, Sales & Marketing)
  2. Strong sales, relationship management, administration, time-management, and organisational skills
  3. Strong working knowledge of the Retail Motor Industry (dealerships and OEM’s) and understanding of Dealer Management Systems, with proven industry experience to support this
  4. Ability to network within the Motor Industry at a senior level
  5. High level of professional communication skills (both verbal and written)
  6. Proven ability to innovate and drive innovation within a team
  7. High proficiency level in MS Office – with strong skills in Powerpoint, Outlook, Word, Excel
  8. Drivers licence and own reliable transport

Applications

To apply, simply click on this ‘Apply for position’ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

Project Manager

Job Description:

We are looking for a highly-skilled, creative and passionate Project Manager to join our team.

You will be responsible for planning and overseeing customer faced projects to ensure they are completed in a timely fashion and within budget.

This opportunity will enable you to entrench sound Project Management principles into the business’s projects team and ensure exceptionally high levels of professionalism and delivery criteria.

The Role:

PROJECT MANAGEMENT

  1. Determine and define Statement of Work for new business implementation.
  2. Manage existing customer consultancy tasks and projects.
  3. Accurately predict resources needed to reach all project objectives. Allocate and manage such resources in an effective and efficient manner.
  4. Prepare budgets based on scope of project work and resource requirements.
  5. Track project costs in order to meet budget.
  6. Develop and manage a detailed project schedule and work plan.
  7. Provide project updates regularly to the various stakeholders, including the Customer and third-parties, about strategy, adjustments, and progress.
  8. Manage contracts with any suppliers by assigning tasks and communicating expected deliverables.
  9. Utilise industry best practices, techniques, and standards throughout the entire project execution.
  10. Monitor project progress and adjust as needed.
  11. Measure project performance to identify areas for improvement, and where required efficiently implement such improvements.
  12. Organise, attend, and participate in stakeholder meetings.
  13. Ensure all project actions and decisions are documented through the project tool available.
  14. Prepare necessary presentation materials for meetings.
  15. Ensure project deadlines are met.
  16. Provide administrative support.
  17. Assess project and help-desk risks and issues and provide solutions that can realistically be delivered.
  18. Drive departmental policies and procedures.
  19. Manage and develop the project resources in Cape Town and Johannesburg offices.

GENERAL MANAGEMENT

  1. Participate in the development of annual Financial Budgets and business targets, and to assume responsibility for the overachievement of such budgets and targets relating the work that the Partner Support Services are involved in.
  2. Professionally represent the Business at all times with customers.
  3. Successfully work together and in conjunction with all other departments within Pinewood SA to successfully achieve its objectives, and ensure that the Partner Support Services Team activities support a successful working relationship with these departments.
  4. Manage the Company’s internal Dashboard(s) (ensuring the Company’s internal activity tool is driven, maintained, updated, correct and allows the business an accurate and transparent view to measure the departments key metrics), and where Dashboards will not suffice, to prepare and communicate reports on a monthly or ad-hoc basis.
  5. Run productive Team Meetings within the Projects portfolio.
  6. Ensure the management of the Projects Team is driven by the principle of excellence and accountability.
  7. Travelling within South Africa and any other Country to successfully fulfil the outputs of this role.

SKILLS & COMPETENCIES

  1. Knowledge of fundamental project management processesmethodologiestools and techniques.
  2. Strong communication and interpersonal skills, to provide information around tasks, plans, schedule, and strategies.
  3. Ability to encourage and enable all parties to work together as a team to meet deadlines and accomplish the project.
  4. Proven ability to solve problems creatively and uncover opportunities.
  5. Strong negotiation skills, that enable win-win agreements.
  6. Ability to control project issues all-whilst effectively managing stakeholders.
  7. Knowledge of team strengths and weaknesses and ability to recognise resistance and overcome it.
  8. Ability to lead, coach and mentor teammates.

QUALIFICATIONS & EXPERIENCE

  1. Tertiary education; majoring in Project Management and Change Management or related fields.
  2. Minimum of 5 years of Project Management and/or related experience.
  3. Project Management Professional (PMP) certification.
  4. High-level understanding of the motor industry will be an advantage.
  5. Exceptionally strong communication skills (both written and verbal)
  6. Solid experience with project management software tools, methodologies, and best practice.
  7. Proven ability to complete projects according to outlined scope, budget, and timeline.
  8. Successful track record of managing projects, implementing resources and bring projects to a successful close.

To apply, simply click on this ‘Apply for position‘ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

Partner Support Services Agent (Aftersales)

Job Title: Partner Support Services Agent (Aftersales)
Department: Partner Support Services (“PSS”)
Location: Brickfield Canvas, Woodstock Cape Town
Reporting to: Partner Support Services Manager

Overview:
This position will form part of the Partner Support Services Team; a multi-skilled team of competent and efficient agents that are ultimately responsible for supporting the implementation, training, and support of a market-leading Dealer Management System. The role will require a focus on becoming a specialist in the Aftersales modules of the system, with the ability to learn how to advise on and set up a dealership. This position will be filled by a junior employee, with the objective of growing in knowledge and experience over a period of time, allowing for over-achievement on all the below-listed duties/tasks.

Job Role:

The duties/ tasks of the PSS Agent (Aftersales) function will include but is not limited to:

  1. Developing knowledge of the Business’s Dealer Management System (DMS) and ensuring this knowledge is at a sufficient level to carry out the duties required.
  2. Supporting end-users on system queries (fielded through a variety of channels, including emails, telephone, live chat), and ensuring all queries are correctly logged and actioned within required SLA’s, and adequate resolutions are provided. [The primary duty/ task that will assist with the development of knowledge allowing for the development into fulfilling the other listed duties/ tasks]
  3. Conducting on-site/ off-site/ online training and consulting to dealerships/ end-users around the Aftersales modules of the DMS, ensuring better system utilisation by the dealerships/ end-users.
  4. Assistance with the implementation and setup of new dealership projects.
  5. To professionally represent the Business at all times with customers.
  6. To successfully work together within the PSS Team all other departments within the Business.
  7. Ensuring knowledge of the Business’s Software Systems are at an excellent level to carry out the duties required;
  8. Traveling within South Africa and any other Country to successfully fulfill the outputs of this role.

Note: This job description is not intended to be all-inclusive. The successful candidate may be required to perform other related duties to meet the ongoing needs of the business.

Inherent Requirements of the Job:

  1. Relevant tertiary education, preferably a Bcom degree majoring in Finance, Supply Chain Management, Business Management, Information Systems or Accounting.
  2. At least 18 months experience within a Dealership and/or Motor Industry Experience.
  3. High proficiency in business operating systems (i.e. MS Office (with advanced Excel skills).
  4. Strong relationship management, administration, time-management, and organisational skills.
  5. High level of professional communication skills (both verbal and written).
  6. Ability to work within and contribute toward a high-performance team environment.
  7. Ability to innovate and drive innovation within the team.
  8. Solution and initiative driven.
  9. Alignment to the values of the business.
  10. Ability to work on multiple tasks or projects at once and to deliver to reasonable deadlines.
  11. Desire to continuously improve the team, oneself, and the position.
  12. Valid Driver’s license with your own reliable transport.
  13. Working knowledge of the Motor Industry (advantageous).

To apply, simply click on this ‘Apply for position‘ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

Business Operations Specialist

Job Title: Business Operations Specialist
Location: Brickfield Canvas, Woodstock Cape Town
Reporting to: COO

Overview:
As a Business Operations Specialist, you will review various areas of the business’s operations for the purpose of improving operational processes to better serve our customers and improve efficiency within the business. You are responsive and committed to improving operational efficiencies across all teams. Business Operations Specialists are detail-oriented people with the ability to look at the bigger picture.

Job Role:
The duties/tasks of the Business Operations Specialist function will include but is not limited to:

  1. Working with the COO: assisting in various Operational projects and tasks, all whilst supporting the efficient running of the operational portfolio and delivery of strategic projects.
  2. Assistance with the development and maintenance of operational policies and procedures.
  3. Ensuring a strong working knowledge of each Operational portfolio and how each integrates with one another; activities that will assist in this will include but not be limited to:
    • Attending the various Operational portfolio team meetings, within which any areas of assistance, streamlining and improved efficiencies should be identified, and viable solutions proposed.
    • Actively track the activities of each portfolio through their various dashboards and projects.
    • Assisting with any Operational tasks (administrative or other), as and when required.
  4. To successfully work together with all departments and Directors.
  5. Analysing operational data and information and using it to create reports on the business’s operations, customers, and industry trends, which can then be presented to the Management team and used to develop business plans.
  6. Maintain strong relationships with customers, managers, staff, suppliers, and develop new relationships when the opportunities present themselves.
  7. Exploring and driving the concept of internal change needing to be faster than the external rate of change in the market.
  8. Champion various projects, ensuring the concept grows into a meaningful community with quarterly engagements.
  9. Manage and carry out a variety of weekly/ monthly reconciliations and reports.
  10. Liaising with customers, prospective customers, and manufacturers, as and when required – including online engagement through the online tools available to the business.
  11. Competently fulfilling all required administrative duties.
  12. To represent the Business professionally always.
  13. Ensuring knowledge of the Business’s Software Systems are at a sufficient level to carry out the duties required.
  14. Traveling within South Africa and any other Country to successfully fulfill the outputs of this role.

Inherent Requirements of the Job:

  1. Relevant tertiary education (Bcom, Business Operations, Project Management).
  2. Project Management Professional (PMP) certification would be advantageous.
  3. Strong proficiency in the Business’s operating software systems (i.e., MS Office, Sharepoint, Autotask, Teams, Zoom, Wrike etc.).
  4. Proven ability to complete projects according to outlined scope, budget, and timeline.
  5. Ability to develop an understanding of the Motor Industry (franchised dealerships).
  6. Ability to work on multiple tasks or projects at once and to deliver to deadlines.
  7. High level of professional communication skills (both verbal and written), an ability to communicate effectively in both English and Afrikaans will be advantageous.
  8. Ability to innovate.
  9. Solution and initiative-driven.
  10. Desire to continuously improve the business, oneself, and the position.

To apply, simply click on this ‘Apply for position‘ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

Financial Manager (Contract)

Job Title:  Financial Manager (Contract)

Department: Finance Team

Reporting  to: CEO

Location: Woodstock, Cape Town

Overview: This role will involve the management of the Company’s Finance team, the implementation and management of strong finance processes, and driving effective Finance reporting while keeping to deadlines.

Job Role:

Accountant duties/tasks of which would include but not be limited to:

1. When team members have been allocated a Finance related task, tracking the progress and ability to meet given deadlines.

2.  Ensuring excellent Finance reporting quality for all group companies

3. Preparing the group management report monthly and reporting on this in the monthly Finance meeting.

4. Preparing all monthly GP reconciliations and questioning any discrepancies.

5. Preparing all monthly balance sheet reconciliations and supporting documents.

6. Preparing projections to be presented to management monthly.

7. Managing cash flow (including cash projections and currency control)

8. Assist with the external reviews to ensure correct & accurate year-end financials within budget.

9. Analyse and control expenses ensuring expenses align to budgets, while ensuring all payments are made timeously with the appropriate approval.

10. VAT Reconciliation finalised for payment by the 25th of each month.

11. Invoicing customers and doing the related imports into Pinewood DMS.

12. Ensuring that Pinewood DMS is kept up to date and that weekly recons are kept up to date.

13. Management of the Fixed Asset Register.

14. Ad hoc reporting to the various departments.

To apply, simply click on this ‘Apply for position‘ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

Head of Finance

Job Title: Head of Finance
Department: Finance
Location: Brickfield Canvas, Woodstock Cape Town / We Work, Rosebank, Johannesburg
Reporting to: CFO

Overview:
Our company is looking for a self-driven, growth-orientated person to manage the accounting portfolio of 4 companies. The ideal candidate for the position is change-driven, efficient, and loves problem-solving. The portfolio must deliver precise information under strict deadlines, driven by the Head of Finance. To excel in this role you should have an analytical mind and willingness to obtain a keen understanding of how our business works in the real world not just on paper.

Key Objectives and Duties:
1. A key member of the management team and will be required to give regular feedback and work closely with the rest of the management team;
2. Monitoring ongoing financial operations within the companies, such as payroll, cash flow and other transactions;
3. Ensure the accuracy of the organization’s financial results and reports, including sending out a monthly consolidated report of the group standings;
4. Ensuring excellent Finance reporting quality for all group companies by always finding ways to add value to the current reports and give relevant information for decision making;
5. Creating and evolving KPI reporting across the group together with the management team;
6. Produce the annual budget and predict budget forecasts;
7. Ensuring compliance with applicable laws and procedures, including accounting policies;
8. Developing external relationships with appropriate contacts, e.g. auditors, bankers, lawyers;
9. Coordinating the external reviews to ensure correct & accurate year-end financials within budget;
10. Publish complete and timely financial statements and any other calculations needed to company executives, shareholders, and the board;
11. Analyse the repayment of loans (including inter-group loans and amortisation tables) in line with cash flow;
12. Handle all supplier contract negotiations and pricing decisions
13. Managing the timeous completion of the monthly payroll as well as ensuring salary payments are loaded and authorised accordingly;
14. Managing the Human Resources function; including staying up to date with BCEA principles and procedures changes
15. Managing cash flow (including cash projections and currency control);
16. VAT Reconciliation and submission, Provisional Tax and other statutory return, while also taking ownership of calculating income tax for all subsidiaries for auditors;
17. Keeping the portfolio up to date with technological advances as well as changes with the accounting software;
18. Working with the COO in dealing with legal aspects regarding SLA customer contracts.

Inherent Requirements of the Job:
1. An appropriate Bachelor’s degree in Accounting
2. Articles or a post-graduate qualification – PA(SA)
3. Minimum 2 years’ management experience
4. Advanced Microsoft Excel experience
5. E-Filing experience
6. Strong management skills
7. Excellent reporting and communication skills
8. Ability to problem solve 9. High attention to detail 10. Presentation skills (ability to prepare and present financial data)
11. Willing to travel

To apply, simply click on this ‘Apply for position‘ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

Financial Controller

Job Title: Financial Controller
Department: Finance
Location: Brickfield Canvas, Woodstock, Cape Town or WeWork, Rosebank, Johannesburg
Reporting to: Head of Finance

Overview:
Our company is looking for a passionate, diligent, and self-driven person to manage the accounting operations of 4 companies, as well as supervising and training the staff responsible. The ideal candidate for the financial controller position is bright, attentive, and efficient with self-assurance and the ability to complete work skilfully. The financial controller must deliver precise information under strict deadlines.

Key Objectives and Duties:
1. Oversee the day-to-day accounting operations of the company and its subsidiaries;
2. Manage billing, Accounts Receivable, Accounts Payable, Fixed Asset control, and revenue recognition;
3. Management of all admin duties including office admin;
4. Manage and mentor junior personnel in the accounting department with key objectives to be achieved;
5. Maintain a system of control over all daily transactions;
6. Preparing the management reports for the Pinewood Technologies and Pinewood DMS companies monthly and reporting on this in the monthly Finance meeting by the deadlines allocated by executives;
7. Ensuring excellent Finance reporting quality for all group companies
8. Preparing all monthly GP reconciliations and questioning any discrepancies;
9. Preparing all monthly balance sheet reconciliations and supporting documents keeping to strict deadlines allocated;
10. Preparing mid-month projections to be presented to management monthly.
11. Analyse and control revenue imports and questioning all variances, while ensuring prompt collection of accounts receivable;
12. Analyse and control expenses ensuring expenses align to budgets while ensuring all payments are made timeously with the appropriate approval;
13. Ensuring that daily processing in Pinewood DMS is kept up to date to ensure that weekly recons are communicated in a timeous manner;
14. Drive usage of our internal ERP system (Autotask), assisting with internal processes to ensure a smooth handover of items between different departments;
15. Assisting the Head of Finance with the external reviews to ensure correct & accurate year-end financials within budget.

Inherent Requirements of the Job:
1. Bachelor’s degree in accounting
2. 4+ years of accounting experience, which includes at least 2 years of team management
3. Thorough knowledge of accountancy
4. Superior verbal and written communication skills
5. Ability to problem solve
6. High attention to detail
7. Willing to travel

To apply, simply click on this ‘Apply for position‘ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

Contact Us