Category: Recruitment | Pinewood DMS

Category: Recruitment

New Business Sales Executive

Job Title:  New Business Sales Executive

Location: Johannesburg or Cape Town Office

Overview: This position will be instrumental in ensuring the business’s objectives are met in terms of new business growth and effectively communicating to the industry that we are the DMS Partner of choice.

Job Role:

The duties/tasks of the New Business Sales Manager function will include but not be limited to:

  1. Driving and developing New Business Sales policies and procedures.
  2. Through the professional execution of various selling activities, driving:
    • New Business Growth – ensure the Business’s business growth objectives are realised in terms of new Pinewood DMS Partners through active prospecting activities, fact-finds, introductory presentations, system demonstrations, preparing and presenting a proposal, and ultimately the successful conclusion of customer contracts;
    • Ongoing industry, country and competitor analysis – in order to ascertain new business opportunities and to proactively act on these opportunities;
    • Maintenance and updating of the Business’s Prospective Customer Database;
    • New Business Marketing – in conjunction with the Business’s Marketing Co-ordinator;
    • Excellent Customer Service – ensure new and existing customers are on the receiving end of excellent customer service, allowing the Business to successfully implement referral programmes in support of gaining new customers;
    • OEM knowledge – developing and maintaining a strong understanding of the OEM’s within our markets and the relevant integrations with each.
  3.  Participation in weekly New Business and Marketing meetings which will include report backs on all required New Business activity and progress.
  4. Participate in the development of annual Financial Budgets and business targets, and assume responsibility for the overachievement of such budgets and targets relating to the New Business Sales portfolio.
  5. To professionally represent the Business at all times with customers and potential customers.
  6. To successfully work together with all other departments within Pinewood SA and ensure that the New Business Sales activities support a successful working relationship with these departments.
  7. Management of the Company’s internal New Business Sales internal activity system/ tool to ensure it is timeously updated, accurate and allows the business to measure key New Business metrics at any point in time.
  8. Ensuring knowledge of the Business’s Software Systems are at a sufficient level to carry out the duties required.
  9. Being driven by the principle of accountability.
  10. Travelling within South Africa and any other African Country to successfully fulfil the outputs of this role.

Inherent Requirements of the Job:

  1. Relevant tertiary education or equivalent experience (i.e. in the fields of New Business Development, Sales & Marketing)
  2. Strong sales, relationship management, administration, time-management, and organisational skills
  3. Strong working knowledge of the Retail Motor Industry (dealerships and OEM’s) and understanding of Dealer Management Systems, with proven industry experience to support this
  4. Ability to network within the Motor Industry at a senior level
  5. High level of professional communication skills (both verbal and written)
  6. Proven ability to innovate and drive innovation within a team
  7. High proficiency level in MS Office – with strong skills in Powerpoint, Outlook, Word, Excel
  8. Drivers licence and own reliable transport

Applications

To apply, simply click on this ‘Apply for position’ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

Project Manager

Job Description:

We are looking for a highly-skilled, creative and passionate Project Manager to join our team.

You will be responsible for planning and overseeing customer faced projects to ensure they are completed in a timely fashion and within budget.

This opportunity will enable you to entrench sound Project Management principles into the business’s projects team and ensure exceptionally high levels of professionalism and delivery criteria.

The Role:

PROJECT MANAGEMENT

  1. Determine and define Statement of Work for new business implementation.
  2. Manage existing customer consultancy tasks and projects.
  3. Accurately predict resources needed to reach all project objectives. Allocate and manage such resources in an effective and efficient manner.
  4. Prepare budgets based on scope of project work and resource requirements.
  5. Track project costs in order to meet budget.
  6. Develop and manage a detailed project schedule and work plan.
  7. Provide project updates regularly to the various stakeholders, including the Customer and third-parties, about strategy, adjustments, and progress.
  8. Manage contracts with any suppliers by assigning tasks and communicating expected deliverables.
  9. Utilise industry best practices, techniques, and standards throughout the entire project execution.
  10. Monitor project progress and adjust as needed.
  11. Measure project performance to identify areas for improvement, and where required efficiently implement such improvements.
  12. Organise, attend, and participate in stakeholder meetings.
  13. Ensure all project actions and decisions are documented through the project tool available.
  14. Prepare necessary presentation materials for meetings.
  15. Ensure project deadlines are met.
  16. Provide administrative support.
  17. Assess project and help-desk risks and issues and provide solutions that can realistically be delivered.
  18. Drive departmental policies and procedures.
  19. Manage and develop the project resources in Cape Town and Johannesburg offices.

GENERAL MANAGEMENT

  1. Participate in the development of annual Financial Budgets and business targets, and to assume responsibility for the overachievement of such budgets and targets relating the work that the Partner Support Services are involved in.
  2. Professionally represent the Business at all times with customers.
  3. Successfully work together and in conjunction with all other departments within Pinewood SA to successfully achieve its objectives, and ensure that the Partner Support Services Team activities support a successful working relationship with these departments.
  4. Manage the Company’s internal Dashboard(s) (ensuring the Company’s internal activity tool is driven, maintained, updated, correct and allows the business an accurate and transparent view to measure the departments key metrics), and where Dashboards will not suffice, to prepare and communicate reports on a monthly or ad-hoc basis.
  5. Run productive Team Meetings within the Projects portfolio.
  6. Ensure the management of the Projects Team is driven by the principle of excellence and accountability.
  7. Travelling within South Africa and any other Country to successfully fulfil the outputs of this role.

SKILLS & COMPETENCIES

  1. Knowledge of fundamental project management processesmethodologiestools and techniques.
  2. Strong communication and interpersonal skills, to provide information around tasks, plans, schedule, and strategies.
  3. Ability to encourage and enable all parties to work together as a team to meet deadlines and accomplish the project.
  4. Proven ability to solve problems creatively and uncover opportunities.
  5. Strong negotiation skills, that enable win-win agreements.
  6. Ability to control project issues all-whilst effectively managing stakeholders.
  7. Knowledge of team strengths and weaknesses and ability to recognise resistance and overcome it.
  8. Ability to lead, coach and mentor teammates.

QUALIFICATIONS & EXPERIENCE

  1. Tertiary education; majoring in Project Management and Change Management or related fields.
  2. Minimum of 5 years of Project Management and/or related experience.
  3. Project Management Professional (PMP) certification.
  4. High-level understanding of the motor industry will be an advantage.
  5. Exceptionally strong communication skills (both written and verbal)
  6. Solid experience with project management software tools, methodologies, and best practice.
  7. Proven ability to complete projects according to outlined scope, budget, and timeline.
  8. Successful track record of managing projects, implementing resources and bring projects to a successful close.

To apply, simply click on this ‘Apply for position‘ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

Business Operations Specialist

Job Title: Business Operations Specialist
Location: Brickfield Canvas, Woodstock Cape Town
Reporting to: COO

Overview:
As a Business Operations Specialist, you will review various areas of the business’s operations for the purpose of improving operational processes to better serve our customers and improve efficiency within the business. You are responsive and committed to improving operational efficiencies across all teams. Business Operations Specialists are detail-oriented people with the ability to look at the bigger picture.

Job Role:
The duties/tasks of the Business Operations Specialist function will include but is not limited to:

  1. Working with the COO: assisting in various Operational projects and tasks, all whilst supporting the efficient running of the operational portfolio and delivery of strategic projects.
  2. Assistance with the development and maintenance of operational policies and procedures.
  3. Ensuring a strong working knowledge of each Operational portfolio and how each integrates with one another; activities that will assist in this will include but not be limited to:
    • Attending the various Operational portfolio team meetings, within which any areas of assistance, streamlining and improved efficiencies should be identified, and viable solutions proposed.
    • Actively track the activities of each portfolio through their various dashboards and projects.
    • Assisting with any Operational tasks (administrative or other), as and when required.
  4. To successfully work together with all departments and Directors.
  5. Analysing operational data and information and using it to create reports on the business’s operations, customers, and industry trends, which can then be presented to the Management team and used to develop business plans.
  6. Maintain strong relationships with customers, managers, staff, suppliers, and develop new relationships when the opportunities present themselves.
  7. Exploring and driving the concept of internal change needing to be faster than the external rate of change in the market.
  8. Champion various projects, ensuring the concept grows into a meaningful community with quarterly engagements.
  9. Manage and carry out a variety of weekly/ monthly reconciliations and reports.
  10. Liaising with customers, prospective customers, and manufacturers, as and when required – including online engagement through the online tools available to the business.
  11. Competently fulfilling all required administrative duties.
  12. To represent the Business professionally always.
  13. Ensuring knowledge of the Business’s Software Systems are at a sufficient level to carry out the duties required.
  14. Traveling within South Africa and any other Country to successfully fulfill the outputs of this role.

Inherent Requirements of the Job:

  1. Relevant tertiary education (Bcom, Business Operations, Project Management).
  2. Project Management Professional (PMP) certification would be advantageous.
  3. Strong proficiency in the Business’s operating software systems (i.e., MS Office, Sharepoint, Autotask, Teams, Zoom, Wrike etc.).
  4. Proven ability to complete projects according to outlined scope, budget, and timeline.
  5. Ability to develop an understanding of the Motor Industry (franchised dealerships).
  6. Ability to work on multiple tasks or projects at once and to deliver to deadlines.
  7. High level of professional communication skills (both verbal and written), an ability to communicate effectively in both English and Afrikaans will be advantageous.
  8. Ability to innovate.
  9. Solution and initiative-driven.
  10. Desire to continuously improve the business, oneself, and the position.

To apply, simply click on this ‘Apply for position‘ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

Financial Manager (Contract)

Job Title:  Financial Manager (Contract)

Department: Finance Team

Reporting  to: CEO

Location: Woodstock, Cape Town

Overview: This role will involve the management of the Company’s Finance team, the implementation and management of strong finance processes, and driving effective Finance reporting while keeping to deadlines.

Job Role:

Accountant duties/tasks of which would include but not be limited to:

1. When team members have been allocated a Finance related task, tracking the progress and ability to meet given deadlines.

2.  Ensuring excellent Finance reporting quality for all group companies

3. Preparing the group management report monthly and reporting on this in the monthly Finance meeting.

4. Preparing all monthly GP reconciliations and questioning any discrepancies.

5. Preparing all monthly balance sheet reconciliations and supporting documents.

6. Preparing projections to be presented to management monthly.

7. Managing cash flow (including cash projections and currency control)

8. Assist with the external reviews to ensure correct & accurate year-end financials within budget.

9. Analyse and control expenses ensuring expenses align to budgets, while ensuring all payments are made timeously with the appropriate approval.

10. VAT Reconciliation finalised for payment by the 25th of each month.

11. Invoicing customers and doing the related imports into Pinewood DMS.

12. Ensuring that Pinewood DMS is kept up to date and that weekly recons are kept up to date.

13. Management of the Fixed Asset Register.

14. Ad hoc reporting to the various departments.

To apply, simply click on this ‘Apply for position‘ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

Head of Finance

Job Title: Head of Finance
Department: Finance
Location: Brickfield Canvas, Woodstock Cape Town / We Work, Rosebank, Johannesburg
Reporting to: CFO

Overview:
Our company is looking for a self-driven, growth-orientated person to manage the accounting portfolio of 4 companies. The ideal candidate for the position is change-driven, efficient, and loves problem-solving. The portfolio must deliver precise information under strict deadlines, driven by the Head of Finance. To excel in this role you should have an analytical mind and willingness to obtain a keen understanding of how our business works in the real world not just on paper.

Key Objectives and Duties:
1. A key member of the management team and will be required to give regular feedback and work closely with the rest of the management team;
2. Monitoring ongoing financial operations within the companies, such as payroll, cash flow and other transactions;
3. Ensure the accuracy of the organization’s financial results and reports, including sending out a monthly consolidated report of the group standings;
4. Ensuring excellent Finance reporting quality for all group companies by always finding ways to add value to the current reports and give relevant information for decision making;
5. Creating and evolving KPI reporting across the group together with the management team;
6. Produce the annual budget and predict budget forecasts;
7. Ensuring compliance with applicable laws and procedures, including accounting policies;
8. Developing external relationships with appropriate contacts, e.g. auditors, bankers, lawyers;
9. Coordinating the external reviews to ensure correct & accurate year-end financials within budget;
10. Publish complete and timely financial statements and any other calculations needed to company executives, shareholders, and the board;
11. Analyse the repayment of loans (including inter-group loans and amortisation tables) in line with cash flow;
12. Handle all supplier contract negotiations and pricing decisions
13. Managing the timeous completion of the monthly payroll as well as ensuring salary payments are loaded and authorised accordingly;
14. Managing the Human Resources function; including staying up to date with BCEA principles and procedures changes
15. Managing cash flow (including cash projections and currency control);
16. VAT Reconciliation and submission, Provisional Tax and other statutory return, while also taking ownership of calculating income tax for all subsidiaries for auditors;
17. Keeping the portfolio up to date with technological advances as well as changes with the accounting software;
18. Working with the COO in dealing with legal aspects regarding SLA customer contracts.

Inherent Requirements of the Job:
1. An appropriate Bachelor’s degree in Accounting
2. Articles or a post-graduate qualification – PA(SA)
3. Minimum 2 years’ management experience
4. Advanced Microsoft Excel experience
5. E-Filing experience
6. Strong management skills
7. Excellent reporting and communication skills
8. Ability to problem solve 9. High attention to detail 10. Presentation skills (ability to prepare and present financial data)
11. Willing to travel

To apply, simply click on this ‘Apply for position‘ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

Financial Controller

Job Title: Financial Controller
Department: Finance
Location: Brickfield Canvas, Woodstock Cape Town
Reporting to: Head of Finance

Overview:
Our company is looking for a passionate, diligent, and self-driven person to manage the accounting operations of 4 companies, as well as supervising and training the staff responsible. The ideal candidate for the financial controller position is bright, attentive, and efficient with self-assurance and the ability to complete work skilfully. The financial controller must deliver precise information under strict deadlines.

Key Objectives and Duties:
1. Oversee the day-to-day accounting operations of the company and its subsidiaries;
2. Manage billing, Accounts Receivable, Accounts Payable, Fixed Asset control, and revenue recognition;
3. Management of all admin duties including office admin;
4. Manage and mentor junior personnel in the accounting department with key objectives to be achieved;
5. Maintain a system of control over all daily transactions;
6. Preparing the management reports for the Pinewood Technologies and Pinewood DMS companies monthly and reporting on this in the monthly Finance meeting by the deadlines allocated by executives;
7. Ensuring excellent Finance reporting quality for all group companies
8. Preparing all monthly GP reconciliations and questioning any discrepancies;
9. Preparing all monthly balance sheet reconciliations and supporting documents keeping to strict deadlines allocated;
10. Preparing mid-month projections to be presented to management monthly.
11. Analyse and control revenue imports and questioning all variances, while ensuring prompt collection of accounts receivable;
12. Analyse and control expenses ensuring expenses align to budgets while ensuring all payments are made timeously with the appropriate approval;
13. Ensuring that daily processing in Pinewood DMS is kept up to date to ensure that weekly recons are communicated in a timeous manner;
14. Drive usage of our internal ERP system (Autotask), assisting with internal processes to ensure a smooth handover of items between different departments;
15. Assisting the Head of Finance with the external reviews to ensure correct & accurate year-end financials within budget.

Inherent Requirements of the Job:
1. Bachelor’s degree in accounting
2. 4+ years of accounting experience, which includes at least 2 years of team management
3. Thorough knowledge of accountancy
4. Superior verbal and written communication skills
5. Ability to problem solve
6. High attention to detail
7. Willing to travel

To apply, simply click on this ‘Apply for position‘ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

Delivery Innovation Agent (Intern)

Job Title:  Delivery Innovation Agent (Intern)

Department:  Delivery Innovators

Location: Woodstock, Cape Town

Reporting to: CFO

Overview: This newly created internship position, will provide the Graduate with a fixed-term opportunity to work within a diverse and dynamic SaaS re-seller Organisation that supports the Retail Motor Industry. The Graduate will be exposed to the Company’s daily operating routines and procedures, and will, through dedicated focus and commitment, gain a working knowledge of the Business’s operational departments and its Product. The Graduate will also have the ability to provide input on business process improvements and suggest business ideas.

Job Role:

The duties/tasks of a Delivery Innovation Agent (Intern) include but is not limited to:

  1. Participating on a structured Internship and Job Rotation Programme – an overview of this programme is attached for reference and as a guideline (which may be amended from time to time and dependant on the requirements of the Business).

The Job Rotation Programme will include working successfully within the Business’s Helpdesk, Training & Implementation, New Business, and Customer & OEM Experience departments, through a structured rotational learning programme.

  1. Gaining knowledge of the Business’s Software Systems and ensuring this knowledge is at a sufficient level to carry out the duties required.
  2. Gaining a working understanding of the departments processes and ensuring this understanding is at a sufficient level to carry out the duties required within each department.
  3. Through exposure of the Job Rotation Programme, providing new and improved ways of doing business (i.e. bringing innovative ideas to the table).
  4. Travelling within South Africa and any other African Country where the Business’s customer base is situated.

Note: This job description is not intended to be all-inclusive. The successful candidate may be required to perform other related duties to meet the ongoing needs of the business.

Inherent Requirements of the Job:

  1. Must fit the culture and Values of Pinewood SA
  2. Minimum 3-year degree or diploma from higher education institutions (preferably Bcom degree with Accounting and Information Systems)
  3. You need to be a South African Citizen
  4. Excellent communication skills with the ability to read, write, speak and understand English
  5. High Proficiency level in MS Office – with excellent skills in MS Excel, Word and Powerpoint
  6. Show great initiative and attention to detail
  7. Strong administration and organisation skills
  8. Ability to work independently, as well as within a team
  9. Ability to work accurately under pressure
  10. Valid driver’s licence – Code 08
  11. Willing to travel
  12. Ability to Innovate
  13. Desire to continuously improve the team, oneself and the position

Applications

To apply, simply click on this ‘Apply for position‘ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

People & Culture Guru

Job Title: People & Culture Guru

Department: Shared Services

Location: The Boulevard, Woodstock Cape Town

Overview: A highly motivated, diligent and enthusiastic person with a strong HR background needed for a Software Company. An ambitious person who has excellent communication skills as well as knowledge of the recruiting process and labour regulations.

Job Role:

We are currently seeking a talented and professional Human Resource (HR) Generalist (the doer of a little bit of everything) to join our team and manage all human resource processes. The successful candidate will be passionate about recruiting, supporting, and evolving employees through our company’s guidelines and managing processes.

Your main responsibilities will include reviewing, developing and maintaining company policies, maintaining employee records, and driving the recruitment process of new employees.

Key Objectives:

  1. Work with the third parties, management and staff to ensure the implementation of company HR strategies, policies and procedures;
  2. Effectively reviewing, developing, and implementing company policies and procedures;
  3. Work with third parties and management to ensure the continuous development and effective
    implementation of company policies and procedures in support of South African Employment
    Legislation. This will include:

    1. Assisting management with implementing company policies and procedures to ensure the effective day-to-day management of staff relations;
    2. Ensuring all staff are aware of their benefits, rights and obligations in terms of company policies and procedures, and ensuring all related administrative duties are implemented and maintained;
    3. Coordinating staff development and talent management strategies, to ensure continuous
      improvement in staff competency, leadership capacity and people performance.
  4. Designing, implementing and maintaining a mentoring programme for all interested staff.
  5. Assist management in establishing and developing a staff training programme.
  6. Facilitating the sourcing and delivery of training courses as required.
  7. Arranging weekly meetings with CFO to refine and implement HR strategies.
  8. Assisting Management with disciplinary procedures.
  9. Conducting regular check-ins with all staff.
  10. Develop and maintain job descriptions.
  11. Evaluating and updating existing job descriptions.
  12. Working with management and staff to ensure agreement and understanding of roles.
  13. Annually reviewing and updating job descriptions in consultation with management.
  14. Ensuring that changes to job descriptions arising from promotions or other changes are reflected in staff contracts.
  15. Annual submission of SETA, COIDA and Employment Equity reporting.
  16. Monthly processing of payroll
  17. Manage recruitment, including:
    1. Assisting managers in the screening of applicants and tracking applications;
    2. Assisting managers with the interview and testing process;
    3. Managing staff onboarding and exit procedures; and
    4. Compiling contracts for incoming staff and updating them as necessary.

Inherent Requirements of the Job:

  1. Suitably Qualified with a required diploma in HR Management or Industrial Psychology
  2. 3 years experience in a similar role
  3. Experience with Payspace advantageous.
  4. Excellent verbal and written communication skills – ability to communicate with all levels in the organisation.
  5. Familiarity with full-cycle recruiting
  6. Ability to problem solve.
  7. Solid understanding of labour legislation and payroll process
  8. Willing to travel.

Applications:

To apply, simply click on this ‘Apply for position’ link. (Make sure to add your Curriculum Vitae, which must not be longer than 2 pages, with a brief covering letter.)

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